Hidden costs are additional price amounts that can be added to purchase orders and invoices, without having those amounts reflected on the document itself. Hidden costs are not shared with the supplier in any way, but do affect budgets and spend reports.

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Please note that hidden costs need to be first enabled under "Manage Company" and then the "Company profile" section where there is an option to enable hidden costs.

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Hidden costs can be added to a transaction once an item has been selected and there will be a button labelled "Add Cost Field" in which, once selected, there are a number of costs that can be added.

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Once the hidden cost is added, it will show on the PO internally but will not be shown to the supplier.

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An automatically generated system report is also available to summarize how many hidden costs have been added to documents, and to which documents these costs were added. To access the hidden cost report:

1. Click on “Reports” from the toolbar on the left
2. Select “View Reports”
3. Click on the “System Reports” tab, and select the applicable hidden cost report