Tradogram Procurement Management



DISCOVER THE ADVANTAGES OF ANONLINE E-PROCUREMENT SYSTEM

Designed by procurement experts to optimize Purchasing Management and Spend Control

Designed by procurement experts to optimize Purchasing Management and Spend Control


An e-procurement system offers all of the advantages of a traditional, well-structured procurement process, with the added advantage of digital efficiency. Manual processes are automated through the use of an e-procurement system - resulting in cost savings, improved spend control, increased productivity, and workflows that naturally comply with the best business practices followed by modern purchasing departments.

What are the benefits of an E-Procurement System

Spend Control. Automated Process. Full Visibility. Tangible Savings.

What is an E-Procurement System?


An e-procurement system is the term given to software that provides purchasing managers with the features and tools they need to improve spend management throughout their company’s departments. They are often referred to by many different names, including “procurement“, “purchasing”, or “purchase order” software. Some e-procurement systems are hosted and accessed online, while others are hosted and accessed on locally owned company servers, referred to as “on-premises” systems. While different platforms can focus on various aspects of a purchasing process, e-procurement systems all share a common objective: to structure, automate, and improve spend visibility within a company’s purchasing process.

What Types of E-Procurement Does Tradogram’s System Provide?

Tradogram is a comprehensive procurement platform that meets the needs of many different types of purchasing requirements through its diverse e-procurement system. The software can be configured to deliver a wide range of functionality through several popular e-procurement solutions:

Use e-ordering to structure your procurement process and approval workflows on the system.

E-Ordering

Configure your ordering process to include as many or as few of your team as required. Implement approvals to ensure processes are followed.
Find out more about the Purchase-To-Pay solution.
Simplify supplier negotiations and sourcing by managing the process through e-sourcing.

E-Sourcing

Share specification files and details about your requirements with any number of suppliers. Automatically generate audit reports once the process concludes.
Find out more about the Strategic Sourcing solution.
Track long-term vendor purchasing arrangements and keep spend on-contract by using e-contracts.

E-Contracting

Sort and store stand-alone or sourced contract arrangements in a repository that allows orders to be created and tracked from a single dashboard.
Find out more about the Contract Management solution.
Compile and share automated spend reports, with information from your past purchases.

E-Informing

Report on any part of the procurement process using custom, automated spend-reports. Save PDF and spreadsheet versions of any data for easy sharing.
Find out more about the Spend Control solution.
Evaluate suppliers, track their performance, and submit vendor scorecards after every order.

SRM

(Supplier Relationship Management)
Effective supplier management enhances every aspect of the e-procurement process. Find out more about the Supplier Management solution.

FAQ: Traditional Procurement vs Using an E-Procurement System

How are purchase requisition forms processed?

In a traditional procurement process, employees fill out paper requisition forms that detail the specifications of their goods and/or service requirements. After verifying these requirements against current inventory, management must copy this information to a purchase order. Employees then wait for their requisition to be fulfilled through an order.

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When using an e-procurement system, with a few clicks, employees can add frequently purchased items from an item master database to their requisition form. Managers can verify tracked inventory levels through the system, automatically convert the requisition to a purchase order, and employees will receive a status notification about their order.

How are purchase order forms processed?

In traditional procurement, details about goods and services often need to be pulled from a spreadsheet or a binder. Hidden costs and taxes need to be calculated by hand, and status updates for associated departments have to be communicated manually. Invoices must be processed and stored with original documents for record keeping.

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With e-ordering, multiple requisition forms can be amalgamated into a single purchase order. Taxes and associated fees/discounts can be calculated automatically. Authorized parties can view real-time status updates on their orders, and 3-way match invoice processing is effortless. Spend reports can be compiled with info from any recorded PO.

What’s the difference in approval workflow management?

The classic method for handling purchase approvals involves a single document or email chain being forwarded to one or more individuals for review. Parties who initiate an action that requires approval are often left in the dark until the process is completed, which can take weeks depending on how many levels exist in the approval hierarchy.

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Digital procurement software allows approval workflows, multiple approvers, and tiered hierarchies to be assigned to most actions on the system - including supplier approvals, confirming purchase orders, paying invoices, expenses, and more. Notifications are automatically sent to initiating parties as their actions move through the approval chain.

How are negotiations and sourcing events carried out?

Traditional sourcing is often controlled by a dedicated sourcing professional who specializes in a certain product field. Because negotiation processes require extensive communication with suppliers through phone calls and emails, getting other team members involved or compiling a report about the sourcing process can be very difficult.

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Through e-sourcing, procurement professionals are able to keep track of complicated, multi-vendor sourcing events in an organized way. In addition, technical evaluations from teammates, conversations with suppliers, and external documents can be saved with each associated event, allowing a complete audit report to be compiled instantly.

How is contract management handled?

Using a traditional approach, contracts are negotiated with suppliers to secure cost savings through long-term purchasing arrangements. To capitalise on reduced prices, team purchasing needs to be channeled through these established contracts. However, this can become challenging to enforce as departments acquire more employees.

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Through the use of e-contracts, purchasing arrangements are fully integrated with the procurement process. Employees can create requisitions and purchase orders directly from contracts on the system, approvals ensure spending stays on-contract, and contract management is improved with features like automated renewal reminders.

How are budgets and reports created?

Traditionally, using budgets can be a challenging and neglected aspect of business planning. Maintaining spend reports and verifying the accuracy of spend data can be difficult, as reports take time to compile. Keeping track of budgets for multiple branches, departments, and projects can cost many work hours from management personnel.

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With an e-procurement system, all purchasing activities are automatically recorded and synchronized with budgets in real time. Budgets for each branch, department, and project can be analyzed with accurate data, and custom spend reports for things like specific time-frames, suppliers, items and more can be generated in seconds.

Can my industry benefit from an e-procurement system?

Virtually every industry can gain an advantage by making use of an e-procurement system to improve their purchasing process. Tradogram serves companies from industries including construction, food, educational, medical, and manufacturing, to name a few.
Because every industry is so different, Tradogram’s highly configurable solutions allow unique workflows to be tailored for any type of business. Find your industry on our industries page for a comprehensive overview of how companies like yours are benefiting from the use of an e-procurement system!

Tradogram’s E-Procurement System


Improve spend control, minimise maverick spend, and reduce off-contract spending with e-procurement.
Tradogram’s e-procurement system is hosted online, meaning you can access it from anywhere, including mobile devices. Tradogram also covers the full end-to-end process of procurement, and provides six configurable solutions to meet every organization’s procurement needs. Forms are filled out and approved digitally, reducing the risk of human error. Many other processes are automated as well, including invoice matching, supplier negotiations, cross-border currency conversions, receiving deliveries, and documenting accounting for all purchases. Tradogram’s e-procurement system offers the flexibility to apply these benefits to any branch, department, or project established under your company.

Tradogram Procurement Management

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