Industry :
Non Profit
Employees :
125+
Location :
Manhattan, Kansas, USA
TRADOGRAM is proud to showcase the transformative impact of our procurement software through a compelling case study with the Boys & Girls Club of Manhattan. As a non-profit organization offering before and after-school, school-out, and summer childcare services, the Boys & Girls Club faced unique challenges in their traditional procurement processes. The shift to TRADOGRAM's innovative solution brought about significant improvements and streamlined their procurement operations.
CHALLENGES FACED BY BOYS & GIRLS CLUB OF MANHATTAN USING TRADITIONAL PROCUREMENT PROCESSES:
In the realm of traditional procurement, the Boys & Girls Club grappled with an array of challenges. The cumbersome paperwork associated with supply requests, coupled with the complexities of obtaining necessary approvals, created inefficiencies. Ensuring that purchases were pre-approved and aligning them with budget constraints posed continual hurdles. Tracking down receipts further compounded the administrative burden, making the entire procurement process laborious and time-consuming.
OBJECTIVES OF A PROCUREMENT SYSTEM:
TRADOGRAM entered the scene with a clear set of objectives to address the Boys & Girls Club's procurement pain points. Our primary goal was to revolutionize the way they managed supply requests, approvals, and budget tracking. The introduction of a comprehensive procurement system aimed to bring transparency, efficiency, and control to their procurement processes.
“TRADOGRAM's solutions have been instrumental in our procurement processes, providing us with the invaluable ability to seamlessly track budget utilization and effortlessly upload receipts. This level of transparency and efficiency has significantly enhanced our financial management and streamlined our workflow, making TRADOGRAM an indispensable asset for our company.”
Jacqueline Coggins
Director of Finance
RESULTING BENEFITS FROM IMPLEMENTING TRADOGRAM’S PROCUREMENT SYSTEM
The implementation of TRADOGRAM's procurement system ushered in a new era of efficiency for the Boys & Girls Club. Staff members, perpetually in the dark about budget constraints during supply requests, now have real-time visibility into available funds. This empowerment extends to supervisors, who can seamlessly oversee budget allocations and approvals. The system's ability to generate purchase orders swiftly and integrate with QuickBooks Online (QBO) streamlined the entire procurement lifecycle. Jacqueline Coggins, Director of Finance, notes significant time savings, simplified processes, and enhanced tracking capabilities for past purchases.
CLOSING REMARKS FROM JACQUELINE
“TRADOGRAM has proven to be a game-changer for the Boys & Girls Club of Manhattan.” Jacqueline Coggins, Director of Finance, attests to the platform's efficacy in providing a solution tailored to the unique needs of organizations requiring procurement software.
“TRADOGRAM not only addressed existing challenges but also introduced a level of transparency, efficiency, and ease that has significantly enhanced the Boys & Girls Club's procurement operations.”
As a leading procurement software provider, TRADOGRAM continues to empower organizations with tailored solutions for streamlined and effective procurement management.
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